Fleet Maintenance Supervisor

Fleet Maintenance Supervisor
Definition
Plans, assigns, supervises and reviews the work of skilled and semi-skilled workers performing service, maintenance, repair and overhaul of a large fleet of internal combustion powered automobiles, trucks, heavy construction equipment and related mechanical equipment; assists the Fleet & Building Superintendent in the administration of a comprehensive fleet management program.
Class Characteristics
This single-position class is the supervisor of the staff and day-to-day activities of the Fleet Maintenance Section. This classification is responsible for planning and prioritizing work, determining staff and materials required for project completion, recommending work to be performed by outside contractors and inspection of work in progress and upon completion; implementing, coordinating and scheduling preventive maintenance activities; and assisting in the development of the Section's budget, the capital improvement plan and the vehicle replacement program. This class is distinguished from the Fleet & Building Superintendent in that the latter has responsibility for overall coordination, administration, and management of all fleet and building maintenance activities. The Fleet & Building Superintendent provides direction; however, the incumbent exercises considerable independence within general policy and procedural guidelines. General supervision is provided to various skilled, semi-skilled and service workers through two lead mechanics and support staff.
Essential Functions
Plans, assigns, supervises and reviews the work of mechanics, service workers and others performing service, maintenance, repair and overhaul work for a large fleet of internal combustion powered automobiles, trucks, heavy construction equipment and related mechanical equipment.
Evaluates the work of mechanics, both in progress and upon completion, to ensure conformance with safe operating practices and quality standards.
Ensures that safe work procedures, including wearing of protective equipment, are followed and that the Shop maintains compliance with local, State and Federal requirements.
Trains staff in work procedures and develops a training plan for maintenance, repair and service staff.
Assesses work to be performed, determines labor and materials required and prioritizes and schedules assignments.
Follows established guidelines, determines work to be performed by outside contractors and makes appropriate arrangements.
Participates in the diagnosis of complex vehicle failures.
Inspects work in progress and upon completion to ensure compliance with work orders and departmental policies and procedures.
Implements, coordinates and schedules a comprehensive preventive maintenance program.
Utilizes an automated work order and record-keeping program.
Monitors materials and supply costs and vehicle repair history.
Monitors vehicle maintenance and repair activities to ensure that vehicle requirements are met for all departments.
Arranges for off-site specialized equipment installation.
Develops and implements procedures to improve efficiency and productivity.
Monitors improvements in technology and changes in regulatory agency requirements.
Develops and modifies shop procedures as required.
Maintains accurate records and files and prepares periodic and special reports.
Assists in the development of the division's maintenance budget including developing rental rates, tracking actual versus budget costs, in-house versus sublet costs, and establishing life cycle maintenance criteria for vehicle replacement procedures.
Coordinates random drug/alcohol testing program.
Supervises processing forms for the registration of City vehicles.
Assists with the development and implementation of goals, objectives, policies, procedures and work standards for the section.
Participates in the selection and discipline of staff.
Resolves employee grievances.
Participates in the safety committee.
Marginal Functions
Assists the Superintendent in developing specifications for new vehicles and equipment and in maintenance of the City’s fueling system and fuel requisitions.
May assist in troubleshooting equipment problems and road testing of vehicles after repair.
Other duties as assigned.
Qualifications
Knowledge, Skills and Abilities Knowledge of: Operational principles, servicing, maintenance and repair of automobile, truck, construction and fire equipment such as found in a municipal organization; tools, equipment and supplies required to perform the work; hydraulic, electrical and related systems; techniques and equipment required for troubleshooting problems and determining staff, materials and supplies required; principles and practices of developing and implementing a comprehensive preventive maintenance program; shop and business mathematics; safety equipment and precautions; computer applications related to fleet maintenance and repair activities; principles and practices of supervision, including work planning and scheduling, selection practices, training, and work review and evaluation; techniques of determining customer satisfaction and employee productivity; inventory control methods; and basic public agency budgeting and purchasing practices.
Skill in: Planning, scheduling, supervising, reviewing and evaluating the work of mechanics, service workers and others; training staff in work procedures; scheduling and implementing an effective preventive maintenance program; troubleshooting equipment problems and estimating staff, materials and supplies required to perform maintenance and repair work; maintaining accurate records of materials supplies and work performed; and reading and interpreting plans, specifications and manuals for a variety of fleet equipment.
Ability to: Develop effective customer service policies and procedures; use computer applications related to the work; prepare periodic and special reports and correspondence related to the work of the section; perform occasional repair and vehicle testing work; establish and maintain effective working relationships with those contacted in the course of the work.
Incumbents must possess the physical and mental capacity to work under the conditions described in this document and to perform the duties required by their assigned position.
Education/Experience
Any combination of education and/or experience that has provided the knowledge, skills and abilities necessary to satisfactorily perform the job would be qualifying. A typical way to obtain the required knowledge, skills and abilities would be equivalent to graduation from high school supplemented by 30 semester units of college or technical school education with course work in equipment maintenance, supervision, management, or a field related to the work and five years of journey-level mechanical maintenance and repair experience for both gasoline and diesel powered vehicles and construction equipment. Supervisory or lead experience is highly desirable. Licenses/Certificates/Special Requirements Must possess and maintain a valid California class C driver's license and have a satisfactory driving record at the time of appointment. Possession of class B or A driver's license is desirable to road test equipment.